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TQM REVIEWER CHAPTERS 1-3, Study notes of Production and Operations Management

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Chapter 1
Introduction to Operations Management
โ—Goods Physical items produced by business
organizations.
โ—Services Activities that provide some
combination of time, location, form, and
psychological value.
โ—Operations management The management of
systems or processes that create goods and/or
provide services.
โ—Supply chain A sequence of activities and
organizations involved in producing and
delivering a good or service.
- 3 basic functions of business organizations
- Simply product supply chain
โ—Value-added The difference between the cost
of inputs and the value or price of outputs.
โ—Process One or more actions that transform
inputs into outputs.
โ— Three categories of business processes:
1. Upper-management processes. These
govern the operation of the entire organization.
Examples include organizational governance and
organizational strategy.
2. Operational processes. These are the
core processes that make up the value stream.
Examples include purchasing, production and/or
service, marketing, and sales.
3. Supporting processes. These support
the core processes. Examples include accounting,
human resources, and IT (information technology).
โ— Process Variation. Variation occurs in all
business processes. It can be due to variety or
variability.
โ— There are four basic sources of variation:
1. The variety of goods or services being
offered. The greater the variety of goods and
services, the greater the variation in production or
service requirements.
2. Structural variation in demand. These
variations, which include trends and seasonal
variations, are generally predictable. They are
particularly important for capacity planning.
3. Random variation. This natural
variability is present to some extent in all
processes, as well as in demand for services and
products, and it cannot generally be influenced by
managers.
4. Assignable variation. These variations
are caused by defective inputs, incorrect work
methods, out-of-adjustment equipment, and so on.
This type of variation can be reduced or eliminated
by analysis and corrective action.
- Business processes form a sequence of
suppliers and customers
โ— THE SCOPE OF OPERATIONS
MANAGEMENT
1. Forecasting
2. Capacity planning,
3. Facilities and layout,
4. Scheduling
5. Managing inventories
6. Assuring quality,
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Chapter 1 Introduction to Operations Management โ— Goods Physical items produced by business organizations. โ— Services Activities that provide some combination of time, location, form, and psychological value. โ— Operations management The management of systems or processes that create goods and/or provide services. โ— Supply chain A sequence of activities and organizations involved in producing and delivering a good or service.

  • 3 basic functions of business organizations
  • Simply product supply chain โ— Value-added The difference between the cost of inputs and the value or price of outputs. โ— Process One or more actions that transform inputs into outputs. โ— Three categories of business processes:
  1. Upper-management processes. These govern the operation of the entire organization. Examples include organizational governance and organizational strategy.
  2. Operational processes. These are the core processes that make up the value stream. Examples include purchasing, production and/or service, marketing, and sales.
  3. Supporting processes. These support the core processes. Examples include accounting, human resources, and IT (information technology). โ— Process Variation. Variation occurs in all business processes. It can be due to variety or variability. โ— There are four basic sources of variation:
  4. The variety of goods or services being offered. The greater the variety of goods and services, the greater the variation in production or service requirements.
  5. Structural variation in demand. These variations, which include trends and seasonal variations, are generally predictable. They are particularly important for capacity planning.
  6. Random variation. This natural variability is present to some extent in all processes, as well as in demand for services and products, and it cannot generally be influenced by managers.
  7. Assignable variation. These variations are caused by defective inputs, incorrect work methods, out-of-adjustment equipment, and so on. This type of variation can be reduced or eliminated by analysis and corrective action.
  • Business processes form a sequence of suppliers and customers **โ— THE SCOPE OF OPERATIONS MANAGEMENT
  1. Forecasting
  2. Capacity planning,
  3. Facilities and layout,
  4. Scheduling
  5. Managing inventories
  6. Assuring quality,**

**7. Motivating and training employees

  1. Locating facilities** โ— A number of other areas are part of, or support, the operations function. **1. Purchasing
  2. Industrial engineering
  3. Distribution
  4. Maintenance**
  • The three major functions of business organizations overlap โ— Finance and operations management personnel cooperate by exchanging information and expertise in such activities as the following: **1. Budgeting.
  1. Economic analysis of investment proposals.
  2. Provision of funds.** โ— Lead time The time between ordering a good or service and receiving it.
  • Operations interfaces with a number of supporting functions โ— OPERATIONS MANAGEMENT AND DECISION MAKING
  1. What : What resources will be needed, and in what amounts?
  2. When : When will each resource be needed? When should the work be scheduled? When should materials and other supplies be ordered? When is corrective action needed?
  3. Where : Where will the work be done?
  4. How : How will the product or service be designed? How will the work be done (organization, methods, equipment)? How will resources be allocated?
  5. Who : Who will do the work? โ— Model An abstraction of reality a simplified representation of something. โ— Models are sometimes classified as physical, schematic, or mathematical:
  6. Physical models look like their real-life counterparts.
  7. Schematic models are more abstract than their physical counterparts; that is, they have less resemblance to physical reality.
  8. Mathematical models are the most abstract: They do not look at all like their real-life counterparts. โ— Quantitative Approaches to problem-solving often embody an attempt to obtain mathematically optimal solutions to managerial problems. โ— System A set of interrelated parts that must work together. โ— The systems approach emphasizes interrelationships among subsystems, but its main theme is that the whole is greater than the sum of its individual parts. โ— Pareto phenomenon A few factors account for a high percentage of the occurrence of some event(s). โ— Craft production System in which highly skilled workers use simple, flexible tools to produce small quantities of customized goods. โ— A number of other pioneers also contributed heavily to this movement, including the following:
  9. Frank Gilbreth was an industrial engineer who is often referred to as the father of motion study. He developed principles of motion economy that could be applied to incredibly small portions of a task.
  10. Henry Gantt recognized the value of nonmonetary rewards to motivate workers, and developed a widely used system for scheduling, called Gantt charts.

Chapter 2 Competitiveness, Strategy, and Productivity โ— Competitiveness How effectively an organization meets the wants and needs of customers relative to others that offer similar goods or services. โ— Marketing influences competitiveness in several ways,

1. Identifying consumer wants and/or **needs

  1. Price and quality
  2. Advertising and promotion** โ— Operations has a major influence on competitiveness through product and service design, cost, location, quality, response time, flexibility, inventory and supply chain management, and service. **1. Product and service design
  3. Cost
  4. Location
  5. Quality
  6. Quick response
  7. Flexibility
  8. Inventory management
  9. Supply chain management
  10. Service
  11. Managers and workers** โ— Mission The reason for the existence of an organization. โ— Mission statement States the purpose of an organization. โ— Goals Provide detail and scope of the mission. โ— Strategies Plans for achieving organizational goals. โ— Tactics The methods and actions taken to accomplish strategies.
  • Planning and decision-making are hierarchical in organizations โ— Here are some examples of different strategies an organization might choose from: **1. Low cost.
  1. Scale-based strategies.
  2. Specialization.
  3. Newness.
  4. Flexible operations.
  5. High quality.
  6. Service.
  7. Sustainability.** โ— Core competencies The special attributes or abilities that give an organization a competitive edge. โ— Strategy formulation is almost always critical to the success of a strategy. โ— SWOT Analysis of strengths, weaknesses, opportunities, and threats. โ— Order qualifiers Characteristics that customers perceive as minimum standards of acceptability to be considered as a potential for purchase. โ— Order winners Characteristics of an organizationโ€™s goods or services that cause it to be perceived as better than the competition. โ— Environmental scanning The monitoring of events and trends that present threats or opportunities for a company. โ— The following are key external factors: **1. Economic conditions.
  8. Political conditions.
  9. Legal environment.
  10. Technology.
  11. Competition.
  12. Markets.** โ— Among the key internal factors are the following: **1. Human resources.
  13. Facilities and equipment.
  14. Financial resources.
  15. Customers.
  16. Products and services.
  17. Technology.
  18. Suppliers.
  19. Other.** โ— Operations strategy The approach, consistent with the organization strategy, that is used to guide the operations function. โ— Quality-based strategy Strategy that focuses on quality in all phases of an organization.

โ— Time-based strategy Strategy that focuses on the reduction of time needed to accomplish tasks. โ— Organizations have achieved time reduction in some of the following:

**1. Planning time

  1. Product/service design time
  2. Processing time
  3. Changeover time
  4. Delivery time
  5. Response time for complaints**
  • The Balanced Scorecard โ— Productivity A measure of the effective use of resources, usually expressed as the ratio of output to input. โ— Other factors that affect productivity include the following: **1. Standardizing
  1. Quality differences
  2. Use of the Internet
  3. Computer viruses
  4. Searching for lost or misplaced items
  5. Scrap rates
  6. New workers
  7. Safety
  8. A shortage of information technology workers and other technical workers
  9. Layoffs
  10. Labor turnover
  11. Design of the workspace
  12. Incentive plans that reward productivity increases**